Processing of Books

Processing: Cataloguing is followed by the processing phase. The processing transforms a collection of books into serviceable items, thus making books fit for use.

a) Stamping: It is necessary to put a library stamp on lower half of the title page, bottom of the last page of text, bottom of the last page of the volume, and the secret page. In addition each plate, map and other pages not included in pagination should also be stamped. The stamp should be put properly and carefully without falling on the printed matter. The stamp should contain the name of the library and its address.

b) Tagging: Paste a tag (spine label) on the back of the volume, after removing the jacket, if any. It should be fixed one inch above the bottom of the spine of the volume. This is done so that the call number may be properly visible to the readers when the book is shelved in a books rack.In case the volume is not thick enough to allow space for a tag then apply it on the front cover close to the back. Gummed white cloth is cut into round or square pieces of about 1.25 each to make the spine label where class no., book no and location mark of the book are written. The location marks are written on the left hand upper portion of the label. Such marks may be Reference, Rare, Text Book, etc.

c) Date Labelling: A date label or slip should be pasted on the first page after the cover. It should be fixed symmetrically and pasting should be done only along the top edge. In case of reference books, manuscripts and other books which are not to be issued, this slip is not pasted.

d) Book Pocket Fixing: Near the right hand bottom corner of the inside of the front cover of the book, the pocket should be fixed. For reference and other non–issuable books, this pocket is not pasted.

e) Book Card: One printed book card of 5X 3 cm size is put in the book pocket of each book.

f) Fixing Ownership Slip: Ownership slip is generally pasted on the inner side of the front cover at left hand top most corners. The slip may be of 3 X 2.5 cm, made of glazed paper. It may be printed giving the name of the library, its logo, class number, book number, and accession number.

g) Entering Call Number: The call number should be written in pencil at the back of the title page and also on the secret page to be decided by the library. Call number can be written in ink over tag, date label and book card to be put in the book pocket.

h) Entering Accession Number: Accession number is to be added on the date label, book card and to the written near the book pocket.

i) Filling Book Card: Author, title, edition and year of publication are written on the book card.

j) Checking: All the call numbers and catalogue entries must be carefully checked. Any mistakes found must be corrected.

k) Filling of Cards: The catalogue cards should be taken out from the books. From the main cards, a list of latest additions can be prepared. It is a list of books added to the library. A mimeographed or printed list can be distributed widely.

            The catalogue cards except the shelf cards should be filed in the public catalogue. Shelf cards should be filed in the shelf list. At this stage, the books can be released for display for a week and then merged in the general collection. Book releasing work also includes making lists of new additions or accession list. The accession list may be put up on the notice board and the printed or cyclostyled ad copies are to be mailed to members, or published in the weekly editions of library newsletter, etc.